Who We Are
Our website address is: https://ecopole-conference.com.
This site is operated by the Ecological Chemistry and Engineering Society (ECE Society).
Website: https://ecesociety.com
For any inquiries related to personal data protection or privacy, please contact us at: waclawek@ecesociety.com
What Personal Data We Collect and Why
Registration Forms
When you register for the ECOpole conference through this website, we collect the personal information you provide, including your name, email address, affiliation, and any other details necessary for event organization and communication. This information is used solely for conference-related purposes and is not shared with third parties without your consent.
Comments
When visitors leave comments on the site, we collect the data shown in the comments form, along with the visitor’s IP address and browser user agent string to help with spam detection.
An anonymized string (hash) created from your email address may be provided to the Gravatar service to check if you are using it. The Gravatar privacy policy is available at: https://automattic.com/privacy/. After approval of your comment, your profile picture becomes publicly visible alongside your comment.
Media Uploads
If you upload images to the website (as a user or during registration), please ensure the files do not include embedded location data (EXIF GPS). Visitors may extract location data from publicly available images.
Cookies
If you leave a comment, you may opt-in to saving your name, email address, and website in cookies. These are for your convenience so you won’t need to re-enter your details when leaving another comment. These cookies will expire after one year.
When you visit the login page, a temporary cookie is set to check if your browser accepts cookies. It contains no personal data and is discarded when you close your browser.
When you log in, we set cookies to save your login information and screen display preferences. Login cookies last for two days; screen option cookies last for a year. Selecting “Remember Me” extends login cookies to two weeks. Logging out removes login cookies.
If you edit or publish an article (administrators only), a cookie is stored in your browser indicating the article’s ID. It contains no personal data and expires after one day.
Embedded Content from Other Websites
Articles on this site may include embedded content (e.g. videos, images, maps, articles). Such embedded content behaves exactly as if the visitor were on the third-party website.
These external sites may collect data, use cookies, embed third-party tracking, and monitor your interaction with the embedded content — including tracking if you’re logged into that website.
Photographs and Media During the Event
During the ECOpole conference, photographs and video recordings may be taken for documentation, promotional, and reporting purposes. These materials may include images of participants and may be published on the ECOpole website, social media platforms, printed materials, or partner publications.
By registering for or attending the conference, you acknowledge and agree that your image may appear in such media. If you do not wish to be included in any photos or recordings, please contact the organizers in advance at waclawek@ecesociety.com, or notify the staff at the registration desk during the event.
Who We Share Your Data With
We do not share your personal data with third parties, except when necessary for:
- Hosting and operating the website
- Spam protection services
- Conference logistics (e.g., issuing certificates or invoices)
If you request a password reset, your IP address will be included in the reset email.
How Long We Retain Your Data
If you leave a comment, the comment and its metadata are retained indefinitely to facilitate automatic approval of follow-up comments.
If you submit a registration form, your data is stored securely and retained only for as long as necessary for conference organization and legal or archiving purposes.
Registered users (if any) may view, edit, or delete their personal information at any time (except usernames). Website administrators may also access and update user data.
Your Rights Over Your Data
You have the right to:
- Request a copy of your personal data held by us
- Request corrections to inaccurate or outdated data
- Request deletion of your personal data, where applicable
To exercise these rights, please contact us at: ecopole@ecesociety.com.
Please note that some data may need to be retained for legal or administrative reasons.
Where Your Data Is Sent
Visitor comments may be checked using automated spam detection services.
Registration data is processed securely on our servers and is not shared with third parties without your explicit consent.
